- approve and sign documents using a qualified electronic signature (QES);
- process incoming and outgoing correspondence;
- sort and group documents according to various parameters;
- manage contracts and powers of attorney;
- store documents in an electronic archive;
- distribute tasks and monitor their fulfillment while maintaining the confidentiality of all process participants;
- integrate the platform with other products, such as the system for electronic interaction between the executive authorities;
- maintain a staff schedule and organizational structure;
- work in the offline manager and in the mobile application.
increase the security of corporate information, ensuring a high levels of reliability and performance;
reduce expenditures for document circulation by 80% and the volume of paper documents by 90%;
significantly reduce the time frame for document preparation and eliminate the possibility of loss;
enhance transparency in document handling with the ability to monitor the process at any stage;
standardize and structure all documents across the organization.
Operating in the market since 2007, the company has expertise in project implementation at all levels of complexity: from system solutions for small and medium-sized businesses to comprehensive integrations for large organizations and highly complex information systems on a national scale.Among the clients and users of Intecracy Base are Kyivstar, the Government of Ukraine, Prozorro, Naftogaz, Energoatom, DTEK, the Ukrainian Prosecutor General’s Office, and so on. All of the company’s products are built on UnityBase, an open-source platform capable of handling 100+ TB of data without sacrificing performance. The platform’s reliability is confirmed by a G3-level information security certificate, aligning with the EAL 4 standard of the international ISO/IEC 15408 “Common Criteria for Information Technology Security Evaluation”. This specific safety level is essential for the use of the software in government agencies.
Megapolis. DocNet – a modern approach to doing business
Using Megapolis.DocNet, you can not only store data, but also significantly simplify interaction between departments and work with clients at various stages. We offer modern software. The main purpose of its use is business automation. It is necessary for coordinated work. Electronic document management is quickly adapted to specific tasks. This helps speed up processes and eliminate human errors in systematization.
Megapolis.DocNet – several examples of automation for business
The system is created using a large number of industry modules. So it allows you to plan work processes in different industries. ECM systems are used by both public and private companies. They are effective at different levels of the unified document flow for:
- accounting and personnel departments;
- procurement organizations;
- signing and approval of documents;
- organizations of assistance to team leaders and project managers.
Megapolis.D docNnet, the cost of which pays off quickly, helps to reduce the costs of document management. It effectively combines all business processes that take place in different departments.
Advantages of the system and its capabilities
Modern BPM system for business is used not only for automatic data processing. It allows you to visualize the interaction between employees, add the necessary actions to the process chain, such as analysis and notification. The ECM system, in turn, predicts and automates these routine tasks according to the process. In this case, the team is able to focus on more important matters, accelerating the growth of the business. The use of such a logic of work in the enterprise with the use of DMS (enterprise content management system) has a positive effect on increasing profits. It has a centralized base and a common interface. The system provides users with the following benefits:
- Scalability – it can grow with the business. New features can be added to the system as needed.
- Analysis and reporting – needed to evaluate work efficiency and make more deliberate decisions.
- Improved interaction between divisions or between holding companies – providing more precise information precisely at the stage when it is necessary to involve this or that specialist for approval or discussion of the project, which contributes to effective long-term relations between colleagues and management.
- Centralized data storage in one place – significantly simplifies access to information and improves coordination between employees.
Thanks to the system, you can streamline all work processes and improve the speed of decision-making. It systematizes even routine tasks, such as registering correspondence for office automation system. Ready-made templates and automatic filling significantly speed up the work process and also prevent errors.
When should you use automation?
Most of the problems at the enterprise can be solved by process automation. It can be used to organize documents, databases and contacts. The Megapolis.DocNet system, the price of which varies depending on the number of users, functions and modules, was created by Ukrainian developers from Intecracy Base. Modern software and our IT consulting will help you quickly perform various tasks at the enterprise.
