Managing Meetings and Sessions

Improve the effectiveness of meetings and ensure that meeting minutes are followed up on. Participants are informed in advance of the objectives and agenda. They understand who is responsible for which tasks based on the decisions made during the meeting.

What problems does a meeting management system solve?

The professional qualities of employees have nothing to do with problems related to work meetings. It all comes down to proper planning of business meetings and ensuring that meeting minutes are followed up on.

0 %

meetings are largely ineffective. According to a Wall Street Journal survey.

hours per week On average, managers spend on unnecessary meetings.

0 %

meetings are unnecessary. Most issues can be resolved in a “smarter” way—by phone, email, or memo.

What did I forget here?

problem

An employee should not have to wonder why they were invited to a particular meeting.

decision

The purpose of the meeting and the agenda are determined in advance. Invitations containing background information are sent only to those employees whose participation is truly necessary.

Pointless discussions

problem

“This is just idle chatter and a waste of time”—these are the kinds of thoughts that often cross the minds of meeting participants, especially when they have a lot of unfinished tasks waiting for them outside the conference room.

decision

To avoid idle chatter and lengthy discussions, it is necessary to organize meetings with a clear schedule and an agenda of issues that require specific actions and decisions.

Motivation is at zero

problem

Empty and boring conversations only drain your energy. The rules for organizing meetings stipulate that, by the end of the meeting, every participant should understand what steps to take next.

decision

Decisions made on key issues improve the company’s performance and motivate employees.

Fruitless Minutes

problem

A successful meeting does not guarantee 100% implementation of all decisions made. The minutes of a business meeting are often kept merely as a formality.

decision

You can achieve results by assigning tasks to the responsible individuals in accordance with the minutes. You should also automatically include a report on the results in the agenda for the next meeting.

Turn Meetings into a Tool for Effective Business Growth

With LITIKO’s Meeting Management solution, the process of preparing, organizing, and conducting meetings at your company becomes easier.

Schedule appointments with just one click

With LITIKO’s Meeting Management solution, the process of preparing, organizing, and conducting meetings at your company becomes easier.

Notify participants in a timely manner

The system automatically sends meeting participants notifications about upcoming events and the assignment of tasks in accordance with the minutes.

Monitor the implementation of decisions made

Keep track of the progress on tasks and long-term assignments.

Implement a ready-made solution

The solution comes with pre-configured and optimized business processes that facilitate productive meetings and discussions. Employees don’t have to worry about how to properly organize meetings within the company or build workflows from scratch.

The Process of Organizing and Preparing for Various Types of Meetings

The process of sending out invitations, as well as adding items proposed by employees to the agenda

The process of handling meeting minutes and assigning tasks to the responsible staff members.

A report on the current statuses of all tasks assigned to employees following the meeting.

How Automation Supports Growth

Inside the solution, business processes are already configured and optimized to facilitate productive meetings and discussions. Employees do not have to worry about how to properly organize meetings within the company or build the workflow from scratch.

Notifies participants about upcoming meetings.
Generates meeting minutes according to predefined templates.
Includes topics submitted by employees in the agenda.
Adds information about outstanding tasks to the meeting minutes.
Defines approval and document review workflows.
Tracks the status and deadlines of assigned tasks.

Who is this relevant for?

Collegial Bodies

Organizing the activities of the board of directors, the executive board, and their committees.

Conducting operational and working meetings for the groups.

Specialized Teams and Groups

Preparing and conducting meetings of expert groups and specialized committees.

Government Agencies

Safe and comfortable meetings and conferences.

Key Features of the Meeting Management Solution

Results of Implementation

by 30–40%

The effectiveness of meetings is improving

2–3 times

The approval of the meeting minutes is being expedited

by 45-75%

The number of unfulfilled orders is decreasing

100%

monitoring the implementation of all decisions made

faq

What is a meeting and conference management system?

This solution automates the preparation, conduct, and follow-up of business meetings. The system helps you schedule meetings, create agendas, notify participants, draft minutes, and track the implementation of decisions made.

What processes can be automated using a meeting management system?

You can automate the scheduling of dates and times, coordinating meetings with participants, compiling a list of invitees, preparing the agenda, sending out invitations, drafting meeting minutes, and assigning tasks based on the meeting’s outcomes.

Is it possible to automatically generate a meeting agenda?

Yes. Participants can submit questions for discussion in advance, and the system includes them on the agenda. This allows them to prepare for the meeting and focus on specific issues that need to be addressed.

How does the system notify participants about an upcoming meeting?

The system automatically sends notifications and invitations to participants via email. In addition, users receive information about the tasks assigned following the meeting.

Is it permissible to keep meeting minutes in electronic form?

Yes. During the meeting, you can record the progress of the discussion and the decisions made in accordance with the agenda. Upon completion, the system automatically generates the minutes and sends them for approval.

How can we ensure that decisions made at a meeting are carried out?

Following the meeting, the system automatically creates tasks and assigns them to the appropriate employees. Managers can track the status and deadlines of these tasks through their dashboard and reports.

Is it possible to track outstanding tasks from previous meetings?

Yes. Information about uncompleted tasks can be included in the minutes and on the agenda for the next meeting. This helps ensure that decisions are followed through and that important assignments are not overlooked.

What types of companies and organizations would benefit from a meeting management system?

This decision applies to collegial bodies, boards of directors, executive boards, committees, working groups and task forces, specialized teams, expert commissions, and government agencies.

Is it possible to schedule regular meetings in the system?

Yes. The system supports scheduling one-time and recurring meetings. You can coordinate the date and time with all participants.

Is it possible to receive reports summarizing the results of meetings?

Yes. The system generates reports based on the outcomes of meetings, specifically regarding the current status of tasks and assignments. Reports based on the outcomes of past meetings can be exported in Microsoft Excel format.

Managing Meetings and Sessions