RECORDS MANAGEMENT
REDUCE DOCUMENT PROCESSING DELAYS AND CUT OPERATIONAL LOSSES

Document processing and registration
Review of incoming correspondence
Task assignment and execution control
Preparation and sending of outgoing correspondence
Work with internal documents
Document acknowledgment

WHAT DOCUMENT CHAOS LEADS TO

No unified standard

Without standardized templates, document handling becomes more difficult and approval time increases.

Loss of control over correspondence

Incoming correspondence remains unanswered and unprocessed, causing the business to miss opportunities and incur losses.

Version conflicts and duplication

Using outdated copies leads to operational errors, duplicated work, confusion, and slower processes.

Uncontrolled approval route

There is no control over stages and approval deadlines, so documents get delayed or lost.

MAKE DOCUMENT WORK CLEAR AND MANAGEABLE

The Records Management solution is a single system that organizes document work and processing. All tasks, approvals, and documents are combined into a clear workflow where every stage and responsible person are defined.

Records Management eliminates inconsistencies, synchronizes cooperation between departments, and ensures process transparency.

As a result, the company gains control over operations and works as one coordinated system.

1 %

average document registration time decreases

1 %

executive time is saved

faster document acknowledgment

faster document search

MANAGE ALL INTERNAL DOCUMENTS IN ONE SOLUTION

ADMINISTRATIVE DOCUMENTS

Create orders and directives using a single template and route them for approval and signing. Every stage of document movement is controlled in the system and has a clear status. Employees can acknowledge a document in one click or sign it with QES/AES directly in the system.

MEMOS

Implement convenient internal templates for any request: equipment purchases, financial assistance payments, and other business needs. Each memo is automatically sent to the manager for review, eliminating the risk of a request getting lost in email or messengers.

HR DOCUMENTATION

Move routine HR records, including hiring, transfers, vacation requests, and dismissals, into a single digital environment. All documents go through controlled approval stages and are stored in the system. This simplifies interaction between HR, managers, and employees.

THE RECORDS MANAGEMENT SOLUTION SIMPLIFIES EMPLOYEES’ WORK

For executives

Helps establish coordinated interaction between employees and departments across the company.

For secretaries

Eliminates paper routine through automatic document registration, instant search in the electronic archive, and automatic control of executive task execution.

For employees

A comfortable work environment. The solution organizes centralized document accounting, control, and storage, as well as transparent correspondence flow within the company.

For department heads

Helps control task execution within departments, approve documents on time and ensure management decisions are implemented.

BENEFITS OF RECORDS MANAGEMENT AUTOMATION

Fast document processing and registration

Incoming documents are uploaded from a scanner, email, or exchange services. Ready-made templates are available for outgoing files. Documents can be sent to partners via an exchange service or by email directly from the system.

Convenient work for executives

An executive can independently send tasks or create resolutions, delegating further work to an assistant. For legal validity, documents can be signed with electronic signatures.

Task assignment and execution control

The team receives orders, directives, and management instructions on time. Documents can be delivered electronically and under personal signature. The system records who has acknowledged the document and who has not.

Instant document search

All documents can be found by details, text content, and the barcode on the paper copy. Thanks to linked records, you get access not to one file, but to the entire document set.

WHY CHOOSE THE RECORDS MANAGEMENT SOLUTION

Simple setup

Document routes in the system can be configured independently, without involving developers.

Fast change implementation

Document workflow processes are easy to adapt to changes in the company and market requirements.

Instant results monitoring

The system measures document processing and related task execution parameters, helping optimize processes.

Easy adaptation to company needs

Records Management can be configured to your needs, from the interface to adding new functions.

Integration into any IT infrastructure

The document workflow software supports various integrations and unites document and data processes into a single logic.

Support after implementation

The LITIKO team supports the system under agreed SLAs and expands its functionality to meet your company’s requests.

SEE THE SYSTEM CAPABILITIES IN ACTION

The Records Management solution is implemented on M-Files or Scriptum

LEADING COMPANIES
IN UKRAINE AND AROUND THE WORLD TRUST US

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LITIKO in Ukraine

Ukraine, 01021,
Kyiv, 16a Mechnikova St.

+38 (044) 467-50-98

+38 (093) 461-78-88

sales@litiko.com

LITIKO Global

Poland, Wrocław

+48 (69) 558-41-28

global@litiko.com

RECORDS MANAGEMENT
REDUCE DOCUMENT PROCESSING DELAYS AND CUT OPERATIONAL LOSSES

WHAT DOCUMENT CHAOS LEADS TO