CONTRACT MANAGEMENT
OPTIMIZE THE FULL DOCUMENT WORKFLOW
- Automatic document generation from templates
- Contract management from creation to performance control
- Sending documents to counterparties directly from the system
- Signing contracts with e-signature
WHAT SLOWS DOWN CONTRACT WORK
Lengthy signing timelines
High contract processing costs
Risk of unmet obligations
ACCELERATE DOCUMENT SIGNING AND APPROVAL
Contract Management is a BPM-platform-based solution that easily adapts to company processes and scales with the business. The system allows you to:
- track contract task execution;
- control deadlines;
- keep change history;
- ensure visibility for management;
- connect new processes through flexible integrations.
The solution gives control over every step in contract work and optimizes business processes.
RESULTS OUR CLIENTS ACHIEVE
x
shorter time for
document preparation
x
faster
contract approval
x
less time to find contracts and
supporting documents
BENEFITS OF CONTRACT MANAGEMENT AUTOMATION
Fast preparation
Outgoing documents are created from templates in a few clicks. Incoming ones enter the system from a scanner, email or exchange services. All contracts and annexes are combined into one complete package.
Flexible approval
The system builds the approval route and sends tasks to responsible users. The process follows regulations and deadlines. With QES, the contract becomes legally valid and protected from unauthorized changes.
Making document changes
Document workflow optimization is continuous. Authorized users can make any logic or route changes themselves through a visual editor. No special technical training is required.
Generating different report types
The system generates various report types that help analyze key company performance parameters and make contract management more transparent.
Integration with any company systems
Two-way exchange of data, documents and directories with ERP, CRM and other corporate systems happens automatically without manual entry. This saves employees’ time and reduces errors.
Storage and easy document search
All contracts and annexes are stored in a single register with automatic numbering. The system protects confidential data through encryption and access rights, while convenient filters and themed folders help find the required document.
SIMPLIFY CONTRACT MANAGEMENT
FROM A TO Z
Creation
Documents can be created directly in the system. You fill in the contract content, and the solution automatically selects a template from the register and pulls data from CRM, accounting or HR databases.
A contract can also be generated instantly in several languages.
Approval
The system compares the document with the template and creates a route. Only specialists whose sections were changed are involved in approval.
For convenience, parts of the text are color-coded according to departments’ areas of responsibility.
Registration
After approval, the contract is registered and sent to the counterparty via an exchange service, a link or email.
If the partner makes edits, the system launches repeated internal approval. The final signed document is sent to storage.
Performance control
All deadlines and contract steps are visible in its card; to close a stage, simply add a completion certificate.
The system notifies management about deadlines or delays. This helps control fulfillment of obligations and renew contracts on time.
LEADING COMPANIES
IN UKRAINE AND AROUND THE WORLD TRUST US
Our Customers' Stories
