LLC ENGINEERING CORP.
AUTOMATED THE PROCESSING AND APPROVAL
OF LEGALLY SIGNIFICANT DOCUMENTS
- Created a unified document database with metadata.
- 70 employees use the system every day.
- Separated access rights.
- 4 months – implementation timeline.
ABOUT THE CLIENT
LLC ENGINEERING CORP. is a leading engineering company in Ukraine that designs and supports the construction of residential, commercial, and infrastructure facilities.
Due to complex approvals and a large volume of correspondence, it was difficult for the company to process documents and track their status. To speed up processes and bring order, the company decided to implement a unified digital document management system.
“Without a centralized repository, it was difficult to understand who had a document and how long it was delayed at each stage. Workflows slowed down, and because of the distributed branch network, sending paper documents took too much time.”
Alisa Dmitrieva
LLC ENGINEERING CORP
PROJECT OBJECTIVES
Organize the company’s document workflows to speed up task execution. Since the client was still shaping the vision for new processes, we structured them from scratch.
We also prepared the client’s team separately: adapted the vendor’s English-language materials and conducted training.
IMPLEMENTATION APPROACH
CREATED A CENTRALIZED
DOCUMENT REPOSITORY
AUTOMATED CORRESPONDENCE
We integrated M-Files with the company’s mailboxes so that all incoming and outgoing emails are registered automatically. We also configured processing routes that forward correspondence to responsible employees.
CONFIGURED DOCUMENT APPROVAL
AND ACCESS CONTROL
IMPLEMENTED A CLOUD ARCHITECTURE
Business continuity
Security amid wartime risks
Data protection
IMPLEMENTATION RESULTS
After seeing the first results, the client better understood the system’s capabilities, so we refined approval routes and access logic during implementation. Despite the new requirements, the system was launched in 4 months.
Work is now transparent: it is clear who received a document, where it is located, and how long it has been in processing. This simplified the team’s work and created a foundation for further automation.
CLIENT FEEDBACK
“The M-Files system has significantly accelerated our company’s work. Now we have full control over documents and always know where they are and who is working with them.
We especially value the help of the LITIKO team: we actively communicate with technical support, which helps, advises, and scales the system to our needs. Special thanks to Svitlana Kaminska and Oleksandr Khutornyi for their detailed consultations on working with the software.
Importantly, there were no intrusive proposals during implementation – all attention was focused on our real needs.”
Alisa Dmitrieva,
LLC ENGINEERING CORP.
