CONTRACT MANAGEMENT
OPTIMIZE THE FULL DOCUMENT WORKFLOW
- Automatic document generation from templates
- Contract management from creation to performance control
- Sending documents to counterparties directly from the system
- Signing contracts with e-signature
WHAT SLOWS DOWN CONTRACT WORK
Lengthy signing timelines
High contract processing costs
Risk of unmet obligations
ACCELERATE DOCUMENT SIGNING AND APPROVAL
Contract Management is a BPM-platform-based solution that easily adapts to company processes and scales with the business. The system allows you to:
- track contract task execution;
- control deadlines;
- keep change history;
- ensure visibility for management;
- connect new processes through flexible integrations.
The solution gives control over every step in contract work and optimizes business processes.
RESULTS OUR CLIENTS ACHIEVE
x
shorter time for
document preparation
x
faster
contract approval
x
less time to find contracts and
supporting documents
BENEFITS OF CONTRACT MANAGEMENT AUTOMATION
Fast preparation
Outgoing documents are created from templates in a few clicks. Incoming ones enter the system from a scanner, email or exchange services. All contracts and annexes are combined into one complete package.
Flexible approval
The system builds the approval route and sends tasks to responsible users. The process follows regulations and deadlines. With QES, the contract becomes legally valid and protected from unauthorized changes.
Making document changes
Document workflow optimization is continuous. Authorized users can make any logic or route changes themselves through a visual editor. No special technical training is required.
Generating different report types
The system generates various report types that help analyze key company performance parameters and make contract management more transparent.
Integration with any company systems
Two-way exchange of data, documents and directories with ERP, CRM and other corporate systems happens automatically without manual entry. This saves employees’ time and reduces errors.
Storage and easy document search
All contracts and annexes are stored in a single register with automatic numbering. The system protects confidential data through encryption and access rights, while convenient filters and themed folders help find the required document.
SIMPLIFY CONTRACT MANAGEMENT
FROM A TO Z
Creation
Documents can be created directly in the system. You fill in the contract content, and the solution automatically selects a template from the register and pulls data from CRM, accounting or HR databases.
A contract can also be generated instantly in several languages.
Approval
The system compares the document with the template and creates a route. Only specialists whose sections were changed are involved in approval.
For convenience, parts of the text are color-coded according to departments’ areas of responsibility.
Registration
After approval, the contract is registered and sent to the counterparty via an exchange service, a link or email.
If the partner makes edits, the system launches repeated internal approval. The final signed document is sent to storage.
Performance control
All deadlines and contract steps are visible in its card; to close a stage, simply add a completion certificate.
The system notifies management about deadlines or delays. This helps control fulfillment of obligations and renew contracts on time.
LEADING COMPANIES
IN UKRAINE AND AROUND THE WORLD TRUST US
Our Customers' Stories
faq
What is contract management automation?
Contract management automation covers the entire contract lifecycle: creation, approval, signing, registration, storage, monitoring of compliance with obligations, archiving, and destruction.
Which stages of contract management can be automated?
The system covers the creation of a contract, approval, registration, sending it to the counterparty, signing, storage, and monitoring of compliance with the terms and deadlines.
Is it possible to automatically create contracts using templates?
Yes. Contracts are generated directly within the system using templates, and the necessary data can be automatically imported from CRM, accounting, and HR systems. The system also allows for the creation of contracts in multiple languages.
How does the system speed up the contract approval process?
The system automatically generates an approval workflow and sends tasks to the responsible employees. The approval process can be sequential, parallel, or a combination of both. The system determines the workflow and the responsible parties based on the terms and conditions of the contract. If specific sections of the contract are modified, only the relevant specialists can be included in the approval process.
Is it possible to sign contracts with an electronic signature?
Yes. Contracts can be signed using a digital signature. A digital signature gives the contract legal validity and protects it from unauthorized changes. In addition, documents from other services—Vchasno, M.E.Doc, EDIN, and Document.Online—can be imported into the system for subsequent controlled storage of legally significant documents.
How can you monitor contract deadlines?
The contract card displays all deadlines and milestones for contract execution. The system sends notifications about upcoming deadlines or delays, helping you meet your obligations on time and renew contracts.
Is it possible to integrate a contract management system with CRM and ERP?
Yes. The system supports two-way automatic exchange of data, documents, and reference information with ERP, CRM, and other corporate systems. This reduces the amount of manual data entry and the number of errors associated with it.
Where are the contracts stored, and how can I find the document I need?
Contracts and attachments are stored in a single registry. Searches can be performed using filters, subject-specific folders, full-text search, and an AI chatbot, while access to confidential information is controlled through access rights and encryption. The document linking feature allows users to view all materials related to, for example, the performance of a contract—such as invoices, delivery notes, certificates, minutes, letters, reconciliation statements, and reports—within a single interface.
What happens if a counterparty makes changes to the contract?
If the counterparty makes changes, the system initiates a new round of internal approval. The feature that compares the previous and current versions helps track changes. After final approval and signing, the final version of the contract is archived.
Is it possible to modify contract approval workflows without involving programmers?
Yes. Users with the appropriate permissions can modify process logic and routes on their own using a graphical editor, without any special technical training.
