HR ELECTRONIC DOCUMENT MANAGEMENT
DIGITIZE HR DOCUMENTS
AND TAKE ROUTINE WORK OFF HR ADMINISTRATION
- Automatic creation of HR orders, employment contracts and agreements from ready-made templates
- End-to-end routes for document approval and acknowledgment
- Legally valid signing with QES and Diia.Signature
- Seamless integration with ERP/HRM systems
- Secure archive and instant search for HR documents
WHAT SLOWS DOWN HR PROCESSES IN YOUR COMPANY
Long document approval cycles
Manual approval and signing of HR orders, job descriptions and internal policies slow down HR processes.
HR is overloaded with routine work
Manual preparation of HR orders, employment contracts and requests takes time that HR could spend on employee development.
Disruptions in department operations
Document workflow chaos leads to late processing of employee data, errors and payment delays.
Preparing for inspections takes too long
During inspections, teams spend hours searching for required documents in paper archives.
Employees constantly contact HR
Employees send typical HR requests, creating additional workload for the HR administration team.
Lack of transparency
It is difficult to track who has acknowledged an order and who has not, which delays HR processes.
OPTIMIZE WORK
WITH HR DOCUMENTS
HR Electronic Document Management is a ready-made solution for working with HR documents. Automate the creation, approval, signing and storage of HR orders, employment contracts and requests in electronic format. Send documents for acknowledgment, monitor their progress and quickly export them for inspections.
With HR EDM, you automate routine processes, reduce document processing time and simplify interaction between HR, managers and employees.
RESULTS OUR CLIENTS ACHIEVE
faster
HR document workflow
faster
approval process
of employees are involved in digital interaction
HOW HR EDM SIMPLIFIES EMPLOYEES’ WORK
HR Director
Manages all HR processes in a single digital environment, analyzes key indicators and makes well-grounded management decisions.
Top management
Gets quick access to key HR data, sees the full picture of employee-related work and approves documents electronically.
HR specialist
Works with HR documents in one environment and has a clear workflow: processes vacations, business trips and HR orders, and stores all documentation electronically.
Line manager
Quickly approves employee requests, monitors HR processes and easily accesses the required corporate information.
HR manager
Efficiently manages hiring, onboarding, termination, document approval and internal communication processes.
Employee
Handles all HR matters in one digital space, has a personal account, submits requests, receives required documents and uses AI assistant support.
AUTOMATIC DOCUMENT DISTRIBUTION
Create document sets for different positions, departments or employee categories. The system automatically sends them to the relevant employees, monitors acknowledgment and excludes those who have already reviewed the documents from the mailing list.
ACKNOWLEDGMENT OF HR DOCUMENTS
Send HR orders and internal documents for acknowledgment to individual employees or entire departments at once. Use a ready-made approval route or adapt it to your company’s processes. Employees can review documents and sign them with QES or Diia.Signature directly in the system.
EMPLOYEE NOTIFICATIONS
Quickly inform employees about important news, changes and corporate messages. All notifications automatically appear in their personal accounts and remain available for viewing at any time.
DOCUMENT STATUS MONITORING
Get detailed information on document progress through dedicated reports. The system shows who has acknowledged and signed a document, who refused to sign it and who has not yet read the task.
IllustrationRequest a solution demo — we will show HR EDM capabilities
WORKING WITH HR REQUESTS
Employees submit HR requests through their personal account. The system automatically generates documents from a template, which can be adjusted if needed. Managers approve requests or leave comments. After approval, the documents are sent to the HR specialist for processing.
PAYSLIP DISTRIBUTION
Send employees salary accrual information directly from the system. Employees receive it in their personal account, while only the accountant and the employee have access to salary information, ensuring data confidentiality.
DOCUMENT EXPORT
Generate HR document sets using the required criteria — period, type or other parameters — and export them in a few clicks. Ready files can be immediately submitted to regulators, auditors or used for internal needs.
BENEFITS OF HR EDM AUTOMATION
Document approval in minutes
Documents automatically follow a defined review and signing route, reducing processing time.
Less manual work
All employee requests enter one system and are distributed among specialists according to their roles.
Convenient access
Documents are stored in a secure digital archive — easy to search, sort and integrate with ERP/HRM systems.
Ready-made document templates
HR orders, employment contracts and agreements are automatically generated from templates, speeding up preparation and minimizing errors.
Bulk document processing
Documents can be created, approved and sent to many employees at once, significantly saving HR time.
Action reminders
HR EDM automatically sends reminders about documents that need to be approved, signed or reviewed, helping avoid delays.
Cost reduction
Document workflow moves to a digital format, reducing costs for paper, printing, logistics and physical document storage.
Transparent analytics
All document actions are recorded in the system, allowing teams to track statuses and monitor task completion.
Our Customers' Stories
